We are seeking an experienced Executive Assistant to support the CEO of a long standing and fast growing company based in the Ashmore area.We are also open to an experienced Personal Assistant or Senior Administrator, looking for the next step in their career.Working full time Monday to Friday, your role will focus on providing high level support to the CEO across multiple businesses under their banner. You will be a proactive, highly organised individual who thrives in a fast-paced environment, adaptable to changing priorities, and can own and manage tasks autonomously through to completion. You will make it your task to ensure the CEO’s tasks are completed. You will play a critical role in streamlining operations and ensuring the CEO’s day-to-day activities run smoothly.Duties will include:Diary / calendar management, setting up schedules and meetingsScreening of calls and emails as well as directing/managing responsesProviding full administrative support including documents, reports, spreadsheets, records and file managementManage and upkeep asset register, registration renewals, insurances and CRM databaseChecking and reconciling expense accounts and associated tasks (in Xero)Modify and create operational procedures to improve efficiencyOrganising small events and trade showsAssisting the Director on company and personal matters and ad hoc projectsOversee HR employment processes for contractors and staff, including contract reviewsMonitor and maintain stationery and kitchen reservesManage and delegate tasks to contractors and team membersSupport senior management team on various tasksWe are seeking a professional candidate that meets the following criteriaPrior experience as an EA or PA covering similar duties as outlinedHighly confidential, with the ability to show discretion when required.Excellent administrative skill with experience in data entry, filing, taking and screening callsExperience with Word, Excel, PowerPoint, Outlook, CRM's and Xero (preferable)Excellent spelling and grammatical skills - this is a must as you will be managing correspondence on the CEO's behalfStrong communication and interpersonal skillsSelf-directed with strong organisational and time management skillsA team focused personality with the ability to manage relationships effectivelyAbility to work in a fast paced environmentA current driver's licenceAbility to travel (approximately 6 times per year for trade shows or functions)On offer is a competitive salary package for this level of role and the opportunity to be part of a successful and expanding company. You will also have the opportunity to develop professionally and be recognised for your contribution to the company.Your application will be treated in the strictest of confidence. To apply, please click on the link. If you wish to have a confidential call beforehand, please contact David Ford on 0414 862 979.  80000 AUD Australia - QLD Gold Coast Molendinar 4214

Executive Assistant

We are seeking an experienced Executive Assistant to support the CEO of a long standing and fast growing company based in the Ashmore area.

We are also open to an experienced Personal Assistant or Senior Administrator, looking for the next step in their career.

Working full time Monday to Friday, your role will focus on providing high level support to the CEO across multiple businesses under their banner. You will be a proactive, highly organised individual who thrives in a fast-paced environment, adaptable to changing priorities, and can own and manage tasks autonomously through to completion. You will make it your task to ensure the CEO’s tasks are completed. You will play a critical role in streamlining operations and ensuring the CEO’s day-to-day activities run smoothly.

Duties will include:

  • Diary / calendar management, setting up schedules and meetings
  • Screening of calls and emails as well as directing/managing responses
  • Providing full administrative support including documents, reports, spreadsheets, records and file management
  • Manage and upkeep asset register, registration renewals, insurances and CRM database
  • Checking and reconciling expense accounts and associated tasks (in Xero)
  • Modify and create operational procedures to improve efficiency
  • Organising small events and trade shows
  • Assisting the Director on company and personal matters and ad hoc projects
  • Oversee HR employment processes for contractors and staff, including contract reviews
  • Monitor and maintain stationery and kitchen reserves
  • Manage and delegate tasks to contractors and team members
  • Support senior management team on various tasks

We are seeking a professional candidate that meets the following criteria

  • Prior experience as an EA or PA covering similar duties as outlined
  • Highly confidential, with the ability to show discretion when required.
  • Excellent administrative skill with experience in data entry, filing, taking and screening calls
  • Experience with Word, Excel, PowerPoint, Outlook, CRM's and Xero (preferable)
  • Excellent spelling and grammatical skills - this is a must as you will be managing correspondence on the CEO's behalf
  • Strong communication and interpersonal skills
  • Self-directed with strong organisational and time management skills
  • A team focused personality with the ability to manage relationships effectively
  • Ability to work in a fast paced environment
  • A current driver's licence
  • Ability to travel (approximately 6 times per year for trade shows or functions)

On offer is a competitive salary package for this level of role and the opportunity to be part of a successful and expanding company. You will also have the opportunity to develop professionally and be recognised for your contribution to the company.

Your application will be treated in the strictest of confidence. To apply, please click on the link. If you wish to have a confidential call beforehand, please contact David Ford on 0414 862 979.